I. TRADE INQUIRY
A. 서두구절(Opening Clauses)
앞에서도 언급한 바와 같이 Inquiry Letter의 서두에는 어떤 잡지, 기관 또는 제3자의 소개 등으로 상대방의 이름과 주소를 알게 되었다고 밝혀주어야 한다.
1. Through the courtesy (kindness) of ~ , we acquired your name and address.
2. We are indebted for your name and address to the Korea Trade Promotion Corporation.
3. We have found your name in ~ Trade Directory , from which we learn that you are importer(exporter) of ~ .
4. Your name was given to us by the Chicago Chamber of Commerce as importers of ~ .
5. We have received your name and address from ~ .
6. Your name has been recommended to us by ~ as one of the exporters specializing in ~.
7. We have noticed your advertizement in the August issue of ~ Trade Journal and take this opportunity to inquire about ~.
8. The local Trade Bulletin referred your firm as a supplier of ~.
B.생산(구매) 능력의 소개(Introduction of Production or Purchase (Capacity)
상대방을 알게 된 경위를 설명하고 그 다음에 자기 회사를 소개해야 한다. 즉 우리는 월간 또는 연간 얼마를 생산 또는 구매할 수 있다. 우리 제품은 타사(他社)의 것보다 품질이 좋다 가격이 저렴하다, 혹은 선적기일을 엄수한다는 내용으로 구미를 돋구어 주어야 한다.
1. Our monthly production capacity is 100 tons.
2. How much can you supply us per month ?
3. Our price may be a bit higher but we are known as quality shipper.
4. Our price is lower than that of any other competitor.
5. We have never asked a single extension of L/C (shipping date).
6. Our strong point is in the prompt delivery.
7. As we are a quantity buyer, please give us some price discount.
8. How fast(early) can you ship the goods?
9. We also guarantee 3 year after sales service.
10. Can you supply us with the goods on D/A basis ?
11. We have enough stocks to supply you for the next 6 months.
C. 요구구절(Inquiry Clauses)
자기회사의 생산능력에 대한 소개가 끝나면 왜 이 서신을 쓰게 되었는가, 그 목적을 이야기해야 한다. 대개는 상품을 사보라는 것과 사고 싶다는 두 가지의 의사로 표시된다.
1. We would appreciate it if you would quote us ~ .
2. We would be interested in receiving your price list and catalougue.
3. We are very anxious to enter into business relations with your esteemed firm.
4. If you see any item of special interest to you among the articles we mentioned, we should be glad to send you the samples gratis.
5. Please be kind enough to send us your sample.
6. We shall be very glad to send you the sample and offer if you are at all interested in the article we handle.
D. 결미구절(Closing Clauses)
첫 편지의 마지막 끝맺음을 할 때는 좀 여운을 남기고 상대방의 회신을 기다리겠다는 내용으로 끝나는 것이 좋다.
1. We look forward to hearing from you soon.
2. We shall expect your offer by return mail.
3. Your prompt reply will be much appreciated.
4. Thanking for your co-operation in advance, we remain.
5. Please reply on this matter as soon as possible.
6. We shall expect to hear from you again.
7. Let us bring this business into consummation.
8. Hoping to receive your favourable reply, we are.
※ Phrases ※
Inquiries
-We are retailers/importers/wholesalers in the ___trade, and would like to get in touch with suppliers/manufacturers of______
-We have heard of your products.
-Please send us prices and samples of____
-Would you please let us have a firm offer for___/your current catalogue showing___
-We read your advertisement.
-We require____for immediate delivery and are interested in buying and would like to have further details and would like to introduce these goods.
Would you kindly quote your best prices and terms of payment for____
-What qualities are you able to supply from stock?
-We are in the market for____
-We are interested in importing_____
-If your prices are competitive/If the quality of the goods comes up to our expectations/If the samples meet with our customers's approval we can probably let you have regular orders.
-There is a promising market here for good quality office machines, and we may be able to place large orders with you.
-We look forward to receiving your quotation/prices/reply by return/as soon as possible.
-Thank you in advance for any information you can give us.
-An early answer would be appreciated.
-We normally effect payment by letter of credit.
-Payment will be made by cheque/bank transfer.
-Please send us a pro-forma invoice for customs purposes.
II. CREDIT INQUIRY
A. 서두구절 (Opening Clauses)
1. Messrs. Kim and Co. wish to/are anxious to open an account/enter into business relation with us.
2. Messrs. Kim & Co. have given us your name as reference
/named your firm as a reference
/referred us to you.
3. Your bank has been referred to us by ~.
4. Please give us a couple of your bank/trade references.
5. Your name has been given us as a reference by messrs. Kim & Co.
6. Please inform us in confidence/frankly/privately/ tete-a-tete
of your (objective) opinion as to their financial standing
/concerning /reliability
/regarding /mode of doing business
/about /business integrity
B. 본문구절(Main Clauses)
1. As for our credit standing, we wish to refer you to ~.
2. We would like to refer you to the Hanil Bank for our credit position.
3. Please give us whatever data you may have regarding your experience with ~ Co.
4..We refer you to the Bank of Seoul for our credit standing.
5. You may ask ~ company in your city regarding our reliability.
6. Could you be so kind as to give us your bank reference ?
7. Please give us a couple of your business references.
8. You may feel free to refer to the KOTRA or Korean Consulate in your city regarding our financial status.
C. 결미구절( Closing Clauses)
1. Any information you may give us will be appreciated and treated as strictly confidential.
2. We shall be pleased to reciprocate your courtesy on a similar occasion.
3. All information will be held in strict confidence and will be used solely for our reference.
4. We shall appreciate an early response and assure you to keep the contents strictly to ourselves.
III. REPLIES TO INQUIRY
Inquiry 에 대해서 회신하는 편지는 상대방에게 전하는 이쪽의 첫 의사표시이니만큼 그 내용이 가부(可否)를 막론하고 우선 신속히 회신해 주어야 한다는 것은 앞에서도 언급한 바 있으며 많은 예문에서 본 바와 같이 Reply 편지의 구조를 보면 대개 서두구절 (opening clauses), 본문구절 (main clauses), 그리고 결미구절 (closing clauses) 로 구분할 수 있다.
A. 서두구절 (Opening Clauses)
a) 정상적인 경우 (Normal Reply)
정상적인 경우란 Inquiry 가 온 후 너무 지체됨이 없이 기일 내에 회신하는 경우인데 대개 다음과 같은 표현들이 많이 쓰인다.
1. Thank you for your inquiry of ~.
2. Please accept our thanks for your inquiry of ~.
3. We acknowledge with thanks your inquiry about ~.
4. Many thanks for your inquiry of ~.
5. We are in receipt of your inquiry of ~, for which we thank you.
b) 지연된 경우 (Delayed Reply)
고의적이건 불가항력이던 간에 제 때에(within a reasonable period of time) 회신을 못하고 지연되었을 경우에는 다음과 같이 표현할 수 있다.
1. Please accept my apology for not having answered sooner.
2. I am sorry for not having written you sooner.
3. As the writer was out of the country (town, city) for a week, this reply has been delayed till now, for which we ask your understanding.
4. Due to my poor health, I could not attend to the normal business affairs for about a month, which caused this unusual delay in replying to your kind inquiry dated ~.
5. Due to the misdirected mail within our organization your inquiry of ~came to my attention only this morning.
6. Your letter of ~ was mis-sent to Manila by some strange mix-up at the post office and found the right address only yesterday.
7. I am replying only today to your letter of fortnight ago, to which I have no other excuse but to blame my very bad habit of procrastination.
8. Forgive me for this belated letter.
B. 본문구절 (Main Clauses)
회신 내용에 핵심이 되는 본문구절은 워낙 그 범위가 넓고 다양해서 모든 경우를 한꺼번에 묶어 일반화된 표현을 쓰기는 대단히 어렵다. 회신 내용에는 단순한 거절도 있고 애결하며 요구하는 사연도 있을 수 있으며 견본 요구로부터 할인가격의 요청까지 각 양 각색(各樣各色)이기 때문이다. 그러나 가장 많이 쓰이고 일반화된 표현들을 적어 보면 다음과 같은 것들이 있다.
1.We shall appreciate it if you can send us samples along with quotations.
2. In accordance (compliance) with your request, we are sending you ~.
3. In reply to your inquiry of ~we submit our quotation as follows.
4. Please offer us ~.
5. Please send us samples (color cuts, patterns, etc) of your product.
6. We can give you immediate delivery from our stock.
7. We regret to inform you that we cannot comply with your request due to the lack of raw material.
8. We are fully booked to the end of this year.
9. Yes, we do have the exact quality you inquired for.
10. We are not interested in your products for the time being.
11. We are very satisfied with our regular supplier and do not want to switch our source of supply at this time.
12.As we are not the manufacturer, you are requested to include our commission when opening the letter of credit.
13. Enclosed, you will find our check of U.S. $20.00 covering the samples you send to us.
14. Please send the samples by air parcel post (air cargo).
15. We shall, of course, bear the cost of samples and postages.
C. 결미구절(Closing Clauses)
끝맺는 구절에는 거절하는 경우일지라도 다음에 또 연락하자는 여운을 남겨야하며 거래가능성이 있는 경우에는 기회를 놓치지 말고 무엇이든지 잘 해 주겠으니 거래를 성사시켜 보자는 내용이나, 견본을 잘 받아 보기 바라며 이 기회를 통해서 좋은 거래선(去來先)이 되기를 바란다는 식의 상대방과 계속된 유대를 이어 나갈 수 있는 끝맺음을 해야 한다. 즉, 끝맺음에 이어 다음 서신을 하는데 하등(何等)의 어색함이 없이 연결된 상태가 될 수 있도록 함이 좋다.
1. We hope that our samples reach you in good condition and shall expect your favorable reply soon.
2. If you are satisfied with our samples and quotations, my we expect your initial order by return mail?
3. As the prices are bullish we suggest you to place an immediate order.
4 If you can place an order with us within this month, we can supply you with the goods at the old price.
5. May we have the pleasure of hearing from you again on this matter?
6. We shall contact you at other time when the market conditions here change for the better (improve)
7. It will be our great pleasure to serve you at any time .
8. Let us hope that this is only the beginning of many years of profitable business for both of us.
D. 신용조회의 회신
a) 유리한 회신을 할 때
1.In response to/Replying your inquiry of ~, we are glad to supply/furnish/give you the following information.
2. They are known for their prompt settlement of bills.
3. They enjoy an almost unlimited credit with their bankers.
4. The firm enjoys an excellent reputation/an absolute confidence among the business circles here.
5. They deserve all the credit you can give.
6. We endorse fully their reliability as businessmen.
7. The company is composed of men of integrity and responsibility.
b) 불리한 회신을 할 때
1.We are sorry/regret to inform you that the company you referred is known to be in poor financial condition.
2. We regret to give you an unfavorable report on the firm you inquired.
3. They are said to be slow in settling their bills.
4. They are, by no means, the most desirable customer and you would be better off without taking them into your account.
5. If you are considering of doing business with them, you had better be alert all the time as they are known to stab you in the back.
6. You will run a high risk if you deal with them.
※ Phrases ※
Quotations and offers
-Thank you for you inquiry about your interest in_________________
-We are pleased to submit our lowest prices/to enclose our latest prices list/for the goods you inquired about.
-We can make you a firm offer for_________________
-This offer is firm subject to acceptance by_____________
-Kindly remember: this offer expires on September 30th.
-Subject to prior sale.
-Prices subject to change without notice.
-The goods you inquired about are sold out, but we can offer you a substitute.
-Please let us have your order as soon as possible, since suppliers are limited.
-While stocks last.
-We look forward to receiving a trial order from you.
Discounts
-For a quantity of 60 or more, we can allow you a special discount of 20% on the prices quoted.
-The quantity discounts vary according to the size of the order.
-Your initial order is subject to a special discount of 2%.
-We can grant you 3% discount on orders exceeding $100 in value/on repeat orders.
-We have quoted special prices, and therefore the offer is not subject to the usual discounts.
Terms of Payment
Cash in advance
Cash with order(c.w.o)
Cash on delivery(c.o.d)
Payment quarterly/monthly/at sight.
-Our usual terms are cash against documents(c.a.d)/pro-forma invoice.
-We can allow you three months' credit for future orders.
-As our prices are so favorable, our terms of payment are 30 days net.
Delivery
-These prices are ex warehouse.
-Freight and insurance to be paid by buyer/by you.
-Delivery can be made from stock/is not included in the price.
-Delivery will be made within two months of receipt of your order.
Offering Hotel Accommodation
-We shall be able to accommodate all the members of your group in single or double rooms.
-The rooms at the back of the hotel are very quiet.
-There is extra charge of $2 for private bathroom.
-Please let us know your expected date of arrival and the duration of your stay.
-We shall reserve accommodation for you accordingly.
IV. OFFER & ACCEPTANCE
위의 여러 Model Offer에서 보았듯이 Offer와 Acceptance의 서신은 그 내용이 극히 간단하다. 다만 Offer에 관계된 상품의 Description 이 다소 까다롭고 복잡할지 모르나 Offer와 Acceptance의 의사표시는 다른 어떤 서신에서 보다도 틀에 박히고 단순하며 표준화되어 있다.
A. 서두구절 (Opening Clauses)
a) 단순오퍼(Simple Offer)
대개가 단순히 아래 내용의 상품을 Offer하게 됨을 기쁘게 생각한다는 문장으로 시작되며 전형적인 몇 가지 예를 들면 다음과 같다.
1. We have the pleasure in offering you ~.
2. We are pleased to offer you ~.
3. We submit an offer for ~.
4. In reply to your esteemed inquiry of ~ we have the pleasure of submitting the following offer subject to our confirmation.
5. We take the pleasure in forwarding you the following offer for your consideration and approval.
b) 반대오퍼 (Counter Offer)
만일 이 Offer 가 수입업자의 Inquiry에 대한 첫 Offer가 아니고 수출업자의 Offer에 대한 Counter Offer 인 경우에는 다음과 같은 표현들이 흔히 쓰인다.
1. We wish to make counter offer of ~.
2. In reply to your offer we would like to make the following counter offer subject to reply received here by ~.
3. In response to your offer, we wish to accept it with the following modification.
c) 구매오퍼 (Buying Offer)
공개입찰(公開入札) 과 같은 Buying Offer의 경우에는 거의 모든 경우에 초청하는 형식을 취한다.
1. We invite you to make an open bid for ~.
2. Please make the bidding on the following.
3. You are invited to enter the competitive bidding to be held on ~.
d) 오퍼의 수락 (Acceptance of Offer)
Offer에 대한 수락은 Offer보다 더 간단할 수도 있으며 급할 때는 전보로 이루어지는 경우가 많다.
1. ACCEPT YOUR OFFER DATED NOVEMBER THIRD
2. PLEASE SHIP ACCORDING YOUR OFFER DATED SECOND DECEMBER
3.We accept your offer in full and have already instructed our bank to open L/C in your favor.
4. We accept your offer with the following slight modification.
5. We can accept your offer if you can shorten the delivery date.
B. 본문구절 (Main Clauses)
Offer나 Acceptance에 대한 내용이나 상황은 너무나 다양하고, Offer에 기재되는 상품의 규격 같은 것은 전문 분야에서만 사용되는 특수한 것들이기 때문에 이들에게서 공통되는 것을 찾아보기가 어렵다. 그러나 제조건(諸條件)에 관한 일반관용문구(一般慣用文句)에는 다음과 같은 것들이 많이 쓰인다.
1. According to (In compliance with) your request we are pleased to send ~.
2. We are sending you ~ under a separate cover
/ separately.
/ by air mail
/ by air parcel post.
/ by surface mail.
3. We are enclosing our price list and/or catalogue.
/ Enclosed please find
/ Enclosed is
/ We enclose
4. All details (particulars) are given in our price list (catalogue).
5. We can deliver from stock at once.
6. Our quotation includes your commission of 3%.
7. We reserve the right to modify the prices subject to market fluctuation.
8. Our prices are subject to change without notice.
9. Prices quoted apply only to quantity orders and if your order is less than 1,000 doz. we must increase the prices by 10%.
10. Our counter-offer is valid only if you can guarantee delivery before October.
C. 결미구절 (Closing clauses)
끝맺는 구절에는 대개 빨리 Offer를 Accept해서 주문해 달라는 내용이나, Accept 하는 경우에는 빨리 선적해 달라는 표현들이 많이 쓰인다.
1. We shall look forward to receiving your valuable order.
2. We hope that our offer will induce you to place an order with us at an early date.
3. Your prompt attention to this offer will be highly appreciated.
4. Let us hope this offer will prove attractive to you.
5. We hope to be favored with a share of your patronage.
6. We hope you will find the right article at the right price in our price list.
7. As prices are rising
As our stocks are running low
As we are booking heavy orders every day,
we advise you to place an immediate order. }
8. Please ship as soon as possible as we accept your offer.
9. We look forward to receiving your favorable reply to our offer.
10. We hope that you will accept this offer and may this be the beginning of a long and profitable business relation between our two companies.
11. You had better grab this exceptional opportunity as well not be offering at the same price from next time.
12. We hope you will take the bid invitation and get the award.
13. We are pleased to announce that you have been awarded the contract through the bidding held at our office last Monday.
14. May we have the pleasure of hearing from you soon on the enclosed offer?
15. Expecting your initial order by return mail, we remain.
※ Phrases ※
Sales Letters
-You will be interested to know that we have just introduced our new______________
-May we draw your attention to_________
-We can offer you a special price/discount if you place your order before________
-Please let us know if you would like to have samples or a demonstration.
-The reputation of our products has been spread by all who know them.
-We are sending you pur catalogue/sample under separate cover.
Counter-proposals
-Your offer was disappointing; we had expected better terms.
-The products you sell are not suitable for our market unless_____________
-We can only consider placing an order if you can give us a price reduction of 10%.
-As far as payment is concerned, we usually do business on a 3 month's credit basis.
-We trust you can see your way clear to making us a price concession.
Concessions
-We agree to making a reduction in price if this will help you to develop your market for our products.
-In reply to your request, we are willing to allow you an extra discount of 29% on this order/a longer credit period.
-Since we should like to enter the market in your country, we have cut our margin of profit to give you the benefit of a 4% reduction.
V. ORDER AND CONTRACT
앞의 여러 예문에서 보았듯이 주문하는 경우와 계약의 경우에 쓰이는 표현은 조금 다르기 때문에 이들을 구분하여 설명하고자 한다.
A. 주문에 따르는 표현
a)서두구절(Opening Clauses)
1.We have the placing an order with you for~.
2.Please send the following goods under the following terms and conditions
3.Please supply us with the following goods as per your quotations of~.
4.Please book the following order.
5.Please ship the under-mentioned goods in accordance with your offer of ~
6.We enclose an order No. ~with detailed instructions for your prompt at ~
7.Enclosed, you will find our purchase order No. ~under your offer dated~
8.This is the confirmation of your cable order of yesterday and if you find any discrepancy please let us know.
b)본문구절(Main Clauses)
1.The order must be shipped without delay.
2.The delivery date must be strictly kept.
3.Please await our instruction for insurance and shipment.
4.The goods must conform to the samples you submitted to us in every detail.
5.Please note the delivery date. If delivery cannot be made by end of October. this order will be cancelled automatically.
6.If you can execute this trial order to our satisfaction. you can expect many large orders in the future.
7.Please do not fail to fulfil all the details of this order as the end-user of this order is very particular.
c)결미구절(Closing Clauses)
1.Please give your prompt and careful attention to this order.
2.Please confirm the receipt of this order as soon as possible.
3.We await your early advice of shipment.
4.We expect to receive your advice and invoice in due course
5.We shall expect you to execute this order in due course.
6.Please let us know if you cannot accept this order.
7.Thanking you in advance for your prompt attention to this order, we remain.
B.계약에 따른 표현
주문을 받고 그것을 수락 및 확인하는 경우와 계약이 성립되는 경우에는 다음과 같은 관용문이 사용된다.
a)서두구절(Opening Clauses)
1.We acknowledge with thanks your order for~.
2.We have received your order No.~, for which we thank you.
3.Thank you for your order of~ which we confirm as follows.
4.Thank you for your acceptance of our offer.
5.It is our pleasure to acknowledge your order.
6.We thank you for your order No.~ which will receive our utmost attention.
b)본문구절(Main Clauses)
1.We assure you that all of your detailed instructions will be carried out.
2.You can be rest assured of our best attention to your order.
3.Although your order leaves us but a meagre margin of profit, we shell carry out your order for future business.
4.The goods you ordered are ready for shipment and waiting only for your L/C covering the said order.
5.As you have instructed, we will effect the insurance and will attach the policy to the shipping documents.
6.Although you asked us to ship your order on Everett Lines, we must ship on Korean flag ship due to the Government regulation.
c)결미구절(Closing Clauses)
1.We hope to be favored with your further order.
2.May we expect your continued patronage
3.We thank you for this business and hope to be able to serve you again.
4.Thank you for this order and we await your further instruction.
5.We thank you very for this business and trust that its success will induce you to favor us with further orders.
C. 계약서 작성에 따른 표현
1. An agreement (memorandum, contract) has been entered into on this 17th day of April in the year of 19- between Messrs. ~ (company name and address) (hereinafter to be referred as party A) and Messrs. ~ (company name and address) (hereinafter to be referred as party B), agreeing to the terms and conditions set below:
2. We confirm having sold to you the following goods on the terms and conditions set hereunder:
※ Phrases ※
Placing of Orders
-Please supply/send us the undermentioned goods.
-With reference to your quotation, we enclose our order for immediate delivery.
-We can accept your offer on these terms, and are pleased to place an order for___
-As the goods are urgently required, we should be grateful for delivery by____
-Please confirm that you can supply this quantity by the required date.
-If any items are out of stock, please submit a quotation for a substitute.
Acknowledgement of Orders
-We are pleased to acknowledge your order for________
-Your order is already being carried out/executed/processed, and delivery will be made in accordance with your instructions.
-We confirm that delivery will be made by March 15th, as required.
-Delivery will be made immediately on receipt of your cheque/remittance/letter of credit.
-We trust that this initial order will lead to further dealings between our two companies.
Refusals of Orders
-We regret to inform you that the goods ordered are out of stock/no longer available.
-We can offer you a substitute which is the same price and of similar quality to the goods ordered.
VI. PAYMENT & LETTER OF CREDIT
A.단순송금 및 대금청산 관계
1.Please favor us with you remittance for~.
/check
/money order
2.Your account is now ~ month overdue.
3.Please credit us for that amount.
4.Please acknowledge receipt of remittance.
5.We are enclosing a draft on ~ bank for~.
6.We are in receipt of your letter of ~ enclosing a check for~.
/acknowledge
/have received
7.Enclosed please find our check for ~in settlement of~.
/is a bank draft /payment
/you will find money order
8.We shall make a collection for ~to ~bank in settlement of the same.
9.We send you a debit note of ~ for overdue balance.
10.As per our statement of account, you owe us ~ as of the end of last month, settlement of which shall be much appreciated.
B. 무역회사간의 신용장 관계
1.We wish to inform you that we have opened a letter
/take pleasure /established /arranged of credit No. 1234 in your favor for U.S. $ ~ through ABC Bank.
2.Please open a letter of credit (or an L/C) in favor of
/establish /in one's favor
/issue
/furnish
/arrange
~for U.S. $ ~.
3.We have instructed our banker to open an L/C in your favor for U.S. $ ~ covering our order No. 4321 dated~.
4.Please extend your L/C No. 3579 until the end of December.
5. We have been advised by our banker of your credit No. 2468 but as the unit price is stated incorrectly please amend it according to the original contract.
6.As the letter of credit we opened today in your favor expires in just one month, please do not fail to ship in time.
7.We have opened an L/C in favor of your head office and are enclosing a copy of the application for your reference.
8.We have requested the Chase Manhattan Bank to open an irrevocable Letter of Credit in your favor yesterday and you may expect the said L/C in 10 days.
9.We have opened a credit covering our order No. 9876 for the amount of $50,000.00.
10.The letter of credit to cover your order No. XYZ dated March 10 has yet to be received and we are anxiously awaiting your advice on this matter.
11.We wish to inform tou that we have received a cable advice from our New York branch that CMB has opened a documentary credit for an amount of U.S. $12,000.00 in your favor covering 1,000 doz. boy's sweater.
12.We have just been informed by the Hanil Bank that they have received an irrevocable letter of credit opened by you to cover your order No. 30067.
13.We would like to confirm our cable of yesterday advising you that an irrevocable L/C has been opened through the Seoul Bank for the value of U.S. $3,525.00 to cover our order No. 1307.
14.We regret to inform you that we shall not be able to ship your order No. 3239 under your credit KS 1567 within the stipulated date due to the strike at our factory and ask you to extend the credit for one month.
15.Due to the unexpected strike of stevedores at Pusan port, no export cargos can be cleared out and consequently your order under L/C No. 2027 will be delayed for the duration of the strike.
16.In connection with the L/C No. 4847 which you opened in our favor for shipment of Nylon Taffeta, we request you to delete the clause "American flag ship" in regard to the Bill of Landing.
17.We thank you for the L/C, which we have just received through the Choheung Bank.
18.Please be so kind as to amend the credit once more until the 15th of May by which time we shall not fail to ship your whole order.
19.This is to confirm our cable of October 4, in which we informed you of our credit increase by $5,000.00, making the total amount to $40,000.00.
20.In compliance with your letter of June 16, we have requested our banker, the Commercial Bank of Korea, to open an irrevocable letter of credit in your favor for $50,000.00.
21.We are pleased to confirm your cable of the 18th September, informing us of our L/C No. 7976 covering your order of cotton yarns.
22.We have received with thanks your letter of credit ST 6072 to cover our sales No. KT 4286.
23.We regret to inform you that the sailing of s.s. "Sejong" scheduled to leave for NY. on the 5th of this month has been postponed indefinitely due to the fuel shortage and consequently you are requested to extend the relative credit for at least one month.
24.We acknowledge the receipt of your credit No. 2480 covering our sales No. 18 for which we have been so anxiously waiting.
25.We have asked our client to open an L/C for $6,750.00 through their bank directly to you and you should receive the relative credit within a fortnight through their correspondent bank in Seoul.
C. 은행간에 이용되는 신용장 관계
1.We open an irrevocable letter of credit No. ~in favor of (beneficiary)for account of (applicant) up to the aggregate amount of U.S. Dollers ~ available by the beneficiary's drafts at 90 days sight for full invoice value accompanied by the following documents.
2.We hereby open our irrevocable and clean letter of credit No. ~ by order and for account of ABC Seoul in your favor an aggregate amount not exceeding U.S. Dollers ~as a security for your opening documentary credit for account of ABC America N.Y. in favor of ABC Seoul for U.S. Dollars ~ covering shipment of acrylic sweaters to the United States from Korea.
3.At the request of Messrs. ABC Co. we hereby agree to issue this irrevocable letter of credit No. ~up to an aggregate amount of U.S. Dollars ~in your favor of account of ABC Co.
4.We hereby open our irrevocable stand -by credit No. ~ in your favor for account of ABC Co., Seoul up to the aggregate amount not exceeding U.S. Dollers ~available by your drafts at sight on ourselves accompanied by your signed statement that ABC(America) has failed to repay on time your loan and interest made on the strength of this credit.
5.You are kindly requested to pay us the below-listed acceptance commissions incurred in connection with your import letter of credit No. ~.
6.The following charges are due from you in connection with our amending your import letter of credit No.~ and you are kindly requested to pay us the charges as soon as possible.
7.We have negotiated a draft at sight for U.S. Dollars ~ drawn under the letter of credit No. ~ and forwarded the beneficiary's draft to you for our reimbursement according to L/C terms.
8.We have negotiated a draft at 90 days sight for U.S. Dollars ~ drawn under L/C No. ~and forwarded one set of the relative shipping documents to the Bank of ~ while dispatching the beneficiary's drafts and the remaining documents to you.
9.We have forwarded all the documents negotiated and executed under your L/C, together with our letter of June 15, 19- requesting you to remit the proceeds to our account with ~ bank.
10.We have negotiated a 180 days sight draft for U.S. Dollars~ under the L/C No. ~, which stipulates that the original drfts and documents be airmailed to the opening bank and the negotiating bank should draw their own sight draft on you at maturity of reimbursement.
※ Phrases ※
Payments
-We have pleasure in enclosing our check for $400.
-In payment of your account we enclose a sight draft.
-Payment is being made by banker's draft in settlement of your invoice for $400.
-The Union Bank will accept your draft on our behalf.
-Please credit our account with the enclosed draft.
-We have opened a letter of credit with Union Bank.
-Please draw $400 on us at 90 days' sight.
Reminders
-According to our condition of sale, your remittance was due on July 321st.
-May we remind you that your payment has been overdue since 10th May last?
-It is no doubt through an oversight on your part that settlement is two months overdue.
-We must insist on receiving payment by 31st March; failing this we shall be compelled to take legal action.
-We have frequently reminded you of the outstanding amount, but have received no reply or remittance from you.
Extension of Credit
-Due to poor weather conditions, business has been dull.
-Sales have dropped recently, leaving us in financial difficulties.
-The recent devaluation of the dollar has caused a setback in business.
-Would you allow me to postpone settlement of your account?
-We suggest making a part payment of $200 now, and paying the balance by September 20th.
-Since you have always met your obligations in the past, we are prepared to allow you a postponement of payment.
-Please send us half of the amount by return, and sign the enclosed acceptance for the remainder.
-Since our profit is marginal, we cannot grant exception to our terms of payment.
-Your failure to pay on time is in turn causing us financial embarrassment.
-We trust you will settle the remainder by paying in monthly instalments.
VII. SHIPMENT(EXPORT & IMPORT) PROCESS
A. 선복에 관하여
1.We hereby requested you to book our cargo of 10 tons on your ship "Arirang " scheduled to sail on the 15th of this month.
2.Please book 40 tons of our cargo on the ship "Sejong" ETD March 16th.
3.We confirm having booked for you the following cargo per s.s. "Jinduek“.
4.Please book your cargo early enough in order not to be shut out.
5.We have about 50 measurement tons of cotton textile goods for shipment from Pusan to Bangkok and request you to let us know the freight rate.
6.According to your instruction of 11th June, we have today dispatched your cargo by rail to Pusan for shipment per s.s. Korean Bear bound for New York .
7.Everett Steamship Company just informed us by telephone that they have raised the freight rate for all their ships running between Far Europe and this applies to your pending order which we sold on C&F basis.
8.We shall appreciate if you would give us your lowest rate of freight for 100 cases of silk goods to be shipped during October from Inchon to Boston via Panama.
9.In response to your inquiry of August 7th, we are pleased to quote you the freight rate at U.S. $100.20 per ton of 40 cubic feet for silk goods from Inchon to Boston via Panama.
10.Plese let us know the freight rate for apples from Pusan to Manila during Summer and what ships are available during this period, both conference and tramp lines.
B. 해상보험에 관하여
1.Please insure U.S. $200,000 for 100 cases of suiting materials against All Risk including War Risk and SR & CC.
2.Please effect insurance for U.S. $50,000.00 on our goods on FPA terms from Pusan to Sidney and let us know the lowest premium rate.
3.In compliance with your inquiry of yesterday, we wish to quote you the insurance rate at 1.8 percent for W.A. 5% including War Risk.
4.If you have any cargo to be insured, we shall be more than happy to serve you with lowest rate.
5.We would like to insure 120% of invoice value.
6.In reply to your inquiry of September 12, 19- we quote you the rate of 90 cents per one hundred dollars W.A. including War Risk on the shipment referred to in your letter.
7.Would you please let us know the insurance rate against all risk on nylon goods for $50,000.00 from Inchon to Buenos Aires during March.
8.We should be much obliged if you would cover us to the extent of $20,000.00 at 3 percent on the synthetic rubber goods between Pusan and Kobe.
9.Please close insurance on the goods as contracted without any further delay.
10.Please insure the merchandise with air carrier for 120% of the invoice value premium payable by the consignee.
C. 원산지증명에 관하여
1.Please send us a certificate of origin with other shipping documents.
2.All your shipment of wigs must be accomplished by comprehensive certificate of origin.
3.As your cargo can get the preferential tariff treatment be sure to send a generalized system of preference certificate of origin issued by your government.
4.Any certificate of origin issued by the Chamber of Commerce in your area will suffice our purpose.
5.We are enclosing a copy of the C.O. which you requested in connection with our last shipment.
D. 검사증 및 검역증에 관하여
1.You are requested to send us a copy of inspection certificate duly signed by the authorized official.
2.We shall ask the General Surveyor to inspect your cargo before shipment.
3.In addition to your Government's routine inspection, we require an inspection by our agent.
4.All shipment of live animals must be accompanied by a quarantine certificate issued by relevant authorities.
5.Your last shipment of bristles could not be cleared through the customs due to want of quarantine certificate.
※ Phrases ※
Dispatch
-We are pleased to inform you that the consignment was collected this morning for road transport to Derby.
-We have today dispatched 3 containers of office furniture from our San Francisco warehouse against your order no.____. Marks and numbers UN-SW 1-3.
-The following goods were consigned to your address for arrival on 3rd January next.
-We trust that the consignment reaches you safely.
Packing
-To ensure arrival of the machines in good condition, please observe our packing instructions detailed below.
-The dimensions of the boxes should not exceed 4'x4'x2'6".
-The parts should be wrapped separately in oiled paper. Please pack them in strong wooden cases with waterproof lining.
-All packages are to be clearly marked XLP 1, and numbered consecutively 1-15.
-Since these articles are being transported by air, we will use light styrofoam packing.
-The textiles are packed in bales.
-The cases are returnable, carriage forward to our warehouse. If not returned, they will be charged at $3.50 each.
Shipping Documents
-The shipping documents have been sent to the Merchant Bank Inc., New York, with a sight draft for $7,000.
-We enclose packing lists, bill of lading, invoice, certificate of origin and import licence,
-The shipping documents will be sent to you by our forwarders.
-Would you kindly pay the freight and/or warehousing charges and debit them to our account.
Non-arrival
-Contrary to your Advice Note 4328 of 8th April, the consignment scheduled for arrival here on 14th May still has not reached us.
-Since we received no forwarding instructions, we have had to warehouse the goods, otherwise the carriers would have returned them.
-Four bags were missing from the consignment delivered to us on 14th November. Please look into this matter immediately.
VIII .NEGOTIATION & SHIPPING ADVICE
A. 환어음 및 Nego에 관하여
1.We have drawn a draft upon your goodselves in favor of ~ for $10,000.00.
/on
2.Please honor the bill when presented
/accept /on presentation
/protect
/pay
3.We have negotiated the bill through the Hanil Bank.
/sold the bill to
/discounted the bill at
4.A draft has been drawn on you payable to the orders of Messrs. Choi & Bros.
5.Your Bill of Exchange has been dishonored by non-acceptance.
/non-payment.
6.You may draw upon us at sight for full invoice amount.
B. 선적통지에 관하여
a) 서두구절(Opening Clauses)
1.We have shipped the goods per s.s. ~(ship).
/forwarded /by
2.We are pleased to inform (advise) you that we have shipped your order No. ~ by s.s. ~ (ship) which sailed here today.
/per
3.We wish to advise our shipment against your order of~.
4.We would like to confirm our cable of today informing you of our shipment of~.
b) 본문구절 (Main Clauses)
1.Enclosed you will find our shipping document copies for your reference.
2.We have drawn on ~ bank at sight for $ ~ under their L/C No.~through our bankers, the Choheung Bank, in order to cover our shipment.
3.We have enclosed our invoice and B/L copies for this shipment.
4.We note that you are covering insurance from your side.
c) 결미구절 (Closing Clauses)
1.We hope the goods will reach you in good condition and give you complete satisfaction.
2.We hope the shipment will reach you saftly and await your further order.
3.We trust the goods will arrive promptly and in good condition and lock forward to receiving further orders.
4.Let us hope the shipment will reach you in due time and give you full satisfaction.
5.Hoping our shipment will reach you in good condition and meet your expectation, we are.
9. CLAIMS & SETTLEMENTS
A. Claim 제기(提起)에 관하여
a) 서두구절(Opening Clauses)
1.We regret to inform you that goods you shipped are not
/order
what we expected.
/in accordance with the samples.
2.We are sorry to tell you that the goods you shipped arrived in damaged condition.
/complain
3.We have received ~ and found to our regret that several cases were partially damaged.
4.We would like to refer to our cable of today regarding the defective merchandise you shipped. /yesterday /inferior
5.Due to your poor packing, the goods you shipped arrived here in damaged condition. /careless
6.Regarding your shipment of~, we must claim an allowance of at least 30 percent.
/a deduction
/a discount
7.We formally request you to replace the damaged goods as soon as possible.
8.Upon unpacking the goods, we found that you shipped wrong merchandise quite different from your invoice.
9.Our order No. ~ is long overdue now.
10.As the goods we ordered are seasonal (x-mas, Easter etc.), we must cancel the order unilaterally.
11.Unless you ship the goods by the end of this week, we shall be forced to cancel the order.
12.On inspection of the goods, the size turned out to be quite different from what we ordered. /color
13.We are much surprised to receive such poor quality merchandise.
14.It is difficult for us to understand /(believe) why you shipped merchandise so poor in quality that we cannot sell them at all to our customers.
15.We are very disappointed to learn of the defective goods you shipped.
b) 결미구절(Closing Clauses)
1.Please check this matter at your end once more and let us know what you find.
2.Be so kind as to investigate this matter immediately.
3.We ask you to investigate this matter personally.
4.Please give this matter your urgent attention.
5.Please let us know of your decision on this unhappy matter by cable.
6.We shall expect your explanation quite acceptable to us.
7.Please look into this matter and give us your answer by September 30th.
8.Please check this matte personally and if you agree with our claim, please send us our credit note for~.
9.Please settle this unpleasant affair as soon as possible.
10.Please give us a satisfactory solution to the claim we raised on ~.
B. 해결(解決)에 관하여
a) 서두구절(Opening Clauses)
1.We acknowledge the receipt of your claim letter of ~.
2.Upon receipt of your letter of ~, we checked our files and recorded and found that~.
3.Thank you for notifying us our poor packing regarding order No.~.
4.We are sorry that we have caused you such inconveniences by shipping poor quality goods.
5.We are sorry to hear of your complaint regarding~.
6.Thank you for calling attention to our negligence in connection with our shipment of ~.
7.In reply to your letter of ~, we would like to answer as follows:
8.We are very much perturbed to learn of your claim dated~.
9.We are sorry for the delayed shipment.
10.Due to the carelessness of our dispatching department the cargo was delayed beyond the contracted date for which we apologize.
11.We find no excuse for our poor handling of the cargo under your order No. ~.
12.Please accept our sincere apology for the mistake we made on the shipment of ~.
13.At first we were shocked to learn of your 50% claim.
14.As you suggested, I shall take up this matter personally and report to you the findings.
15. I shall instruct a detailed investigation on this matter from the mill to the warehouse at the piper.
16.We are sorry to inform you that we cannot accept your claim in toto.
17.We feel that you should claim the steamship company rather than us.
18.Upon investigation, we find we did not make any mistake on our part and ask you to check at your end once more.
19.Please adjust your claim to 10% instead of 30% which is quite unreasonable from our point of view.
20.Your claim is outrageous and we have asked international Surveyors to check your claim at your warehouse.
b) 결미구절(Closing Clauses)
1.In settlement of your claim dated~ we enclose a check of ~.
2.Upon completion of our investigation, we shall make a satisfactory compensation for the loss you incurred.
3.We trust that the matter is now settled and assure that this sort of mistake will not occur again in the future.
4.We shall make every effort to alleviate your financial loss.
5.Please accept our explanation bona-fide and we shall prove to you our good will.
6.Let us hope this small incident will not deter our good relationship we enjoyed hitherto.
7.Through this occasion let us strengthen our friendship.
8.We are glad we could come to such amicable agreement.
※ Phrases ※
Complaints
-We are disappointed to find that the quality of the goods you supplied does not correspond with that of the samples submitted.
-To prove our statement we are enclosing one of these samples and a cutting of the material received yesterday.
-We are prepared to retain these unsuitable goods, but only at a substantially reduced price.
-This delay is causing us great inconvenience, as we have promised our customers early delivery.
-Please look into the non-delivery of the 20 typewriters which we ordered on April 19th.
-This order was placed on condition that we received the machines by May 1st.
-We shall be compelled to cancel our order if the goods are not received by the end of next week.
-Two cases in the consignment were found to be damaged on arrival. We have marked the consignment note accordingly.
Handling Complaints
-After investigating your complaint, we have ascertained that an error was made in our dispatch department.
-We very much regret having given you cause for complaint.
-Steps are being taken immediately to ensure that such mistakes do not occur in future.
-Please accept our sincere apologies for this delay and the trouble it has caused you.
-Since this delay is beyond our control, we cannot assume any liability.
-Your claim has been passed on to our insurance company, who will get in touch with you soon.
-We apologize for the delay and enclose our credit note/rectified invoice.
-A replacement for the faulty equipment was dispatched today.
_If you keep the damaged goods, we are prepared to invoice them at 50% of the list price.
10. INTERNATIONAL TELEGRAM & TELEX
A. Telex문장의 작성요령
1. 단어의 수를 줄이는 경우
①일인칭(I, We)은 생략할 수 있다.
ex) (I) AGREE WITH YOU
→ (WE) OFFERED YESTERDAY
②미래형인 “will", "shall" 등은 ”~ing"로 생략할 수 있다.
ex) WE WILL ARRIVE IN SEOUL
→ ~ARRIVING SEOUL
WE SHALL EFFECT SHIPMENT IN JUNE
→ ~SHIPPING JUNE
③수동형(受動形)을 사용하여 어수를 줄인다.
ex) WE HAVE SENT SAMPLES BY AIRMAIL
→ SAMPLES AIRMAILED
WE HAVE EFFECTED SHIPMENT YESTERDAY
→ SHIPMENT EFFECTED YESTERDAY
④"Be" 동사는 생략할 수 있다.
ex) MARKET (IS) BULLISH
PRICE (IS) FALLING
⑤관사는 생략할 수 있다.
ex) (THE) PRICE IS HIGH
SENT (THE) SAMPLES
⑥뜻이 명확할 때는 전치사는 생략할 수 있다.
ex) READY (YO) SHIP
SEND SAMPLES (WITH) PRICE
⑦가능성을 나타내는 조동사(can)는 “~able"로 대체한다.
ex) WE CAN ACCEPT YOUR TERMS
→ TERMS ACCEPTABLE
WE CAN OBTAIN ORDERS
→ ORDERS OBTAINABLE
⑧UN, DIS, IR, NON, IN과 같은 부정형을 사용하여 어수를 줄인다.
ex) THE CURRENT PRICE REMAINS THE SAME
→ PRICE UNCHANGED
WE ARE NOT INTERESTED
→ UNINTERESTED
⑨Request나 Solicit과 같은 의뢰형을 사용할 수 있다.
ex) WE ASK YOU TO EFFECT SHIPMENT PROMPTLY
→ PROMPT SHIPMENT REQUESTED
PLEASE BE GOOD ENOUGH TO REPLY AT YOUR
EARLIEST CONVENIENCE
→ EARLY REPLY SOLICITED
⑩최상급(~est)을 사용할 수 있다.
ex) MOST DEEPLY
→ DEEPEST
VERY SOON
→ SOONEST
2. 타수를 줄이는 경우
①긴 표현을 한 단어로 줄일 수 있다.
ex) AT PRESENT→ NOW
IN SPITE OF→ DESPITE
OWING TO→ DUE
AS SOON AS POSSIBLE→ IMMEDIATELY, URGENTLY
HURRY UP, SPEED UP→ EXPEDITE
DO YOUR BEST→ ENDEAVOUR
IT IS BETTER/ YOU HAD BETTER→ ADVISABLE/ DESIRABLE
YOU MUST→ IMPERATIVE, NECESSARY, ESSENTIAL
PLEASE DO→ REQUESTED, SOLICITED
IN ADDITION→ MORE
FOLLOW UP→ PURSUE
②긴 단어를 짧은 단어로 대체할 수 있다.
ex) APPROVAL→ OK
DIFFICULT→ HARD
CANNOT→ CANT
CURRENTLY→ NOW
ENCOURAGE→ URGE
EVIDENCE→ PROOF
IMMEDIATELY→ SOON
NOTWITHSTANDING→ DESPITE
PURCHASE→ BUY
APPROXIMATE→ ABOUT
PRESENT→ NOW
THEREFORE→ ERGO
TELEGRAPHICALLY→ BY CABLE
IMPERFECTION→ FLAW
③ 약어를사용할 수 있다.
ex) ADDRESS→ ADD
DEPARTMENT→ DEPT
MEMORANDUM→ MEMO
COST, INSURANCE AND FREIGHT→ CIF
ACCOUNT→ AC
CUTTING, MAKING, TRIMMING→ CMT
SHIPPER'S LOAD AND COUNT→ SLC
NON-TARIFF BARRIER→ NTB
CASH AGAINST DOCUMENT→ CAD
LETTER OF CREDIT→ LC
STEAMSHIP→ SS
CASH ON DELIVERY→ COD
BANKER'S ACCEPTANCE→ BA
LONDON INTER-BANK OFFERED RATE→ LIBOR
♧약어의 형태별 분류♧
① 단어의 첫 모음만 제외하고 중간 모음은 전부 생략한다.
ex) ABOUT→ ABT BROCHURE→ BRCHR
ABOVE→ ABV COMMODITY→ CMDTY
ACCEPT→ ACPT FOLLOW→ FLLW
AMOUNT→ AMNT RECEIVED→ RCVD
AWAIT→ AWT SOON→ SN
OBTAIN→ OBTN YOUR→ YR
② 같은 자음(consonant)이 2개 연속되면 그 중 하나를 생략할 수 있다.
ex) ACCEPTANCE→ ACPTNC LETTER→ LTR
ALLOWANCE→ ALWNC LITTLE→ LTL
COMMERCIAL→ CONCL MATTER→ MTR
NECESSARY→ NCRY OCCASION→ OCSN
IMMEDIATE(LY)→ IMDT(LY) OCCUR→ OCR
RESELL→ RSEL OFFICE→ OFC
③ Accent가 있는 음절의 첫 자음과 끝 자음을 연결하고 특징있는 자음을 중간에 삽입한다.
ex) MANAGER→ MGR MANUFACTURING→ MFG
MESSAGE→ MSG POSSIBLE→ PSBL
④ 첫 음절에 Accent가 있는 것은 첫 머리부분만을 사용한다.
ex) ADVERTISE→AD AFTER→AFT
ANSWER→ANS BALANCE→BAL
CONTRACT→CONT ERROR→ERR
EXPORT→EXP IMPORT→IMP
REFERENCE→REF SUPPLY→SUP
ADDRESS→ADD MAXIMUM→MAX
ADVERTISEMENT→AD PRESIDENT→PRES
AFFECT→AFF GENERAL→GEN
DECEMBER→DEC SPECIFICATION→SPEC
MONDAY→MON COMMISSION→COMM
VESSEL→VES CAPACITY→CAPA
CONDITION→COND CATALOGUE→CAT
⑤ 상용용어의 약자를 사용한다.
ex) FREE FROM PARTICULAR AVERAGE→ FPA
AGAINST ALL RISK→ AAR
DOCUMENT AGAINST ACCEPTANCE→ DA CREDIT NOTE→ CN
MOTOR VESSEL→ MV
NO COMMERCIAL VALUE→ NCV
NON-TARIFF BARRIER→ NTB
LETTER OF GUARANTEE→ LG
CERTIFICATE OF ORIGIN→ CO
ARRIVAL NOTICE→ AN
BOAT NOTE→ BN
DELIVERY ORDER→ DO
DEMAND DRAFT→ DD
BILL OF LANDING→ BL
FREE ON BOARD→ FOB
TELEGRAPHIC TRANSFER→ TT
LESS THAN CAR LOAD LOT→ LCL
ESTIMATED TIME OF ARRIVAL→ ETA
⑥ 영어의 발음을 이용하여 짧게 표기할 수 있다.
ex) AND→ N BOUGHT→ BOT
ARE→ R TELEPHONE→ FONE
BECAUSE→ BCOS SHOULD BE→ SDB
LIGHT→ LITE YOU→ U
NIGHT→ NITE OWE→ O
THOUGH→ THO BUSINESS→ BIZ
THROUGH→ THRU
⑦ 접두어(prefix)가 사용되는 경우 나머지 부분은 상징적인 것만을 사용한다.
ex) AFTERNOON→ AFTN COMPOUND→ CPND
CIRCUMSTANCES→ CIRCM CORRESPONDING→ CPONG
REQUIREMENT→ REQMNT DISAGREE→ DAGR
DEPARTURE→ DEPTR DISCONTINUE→ DCONT
CONTRADICT→ CDICT DISHONOR→ DHON
PROGRESS→ PGRE TRANSMISSION→ TMSIN
PROHIBITION→ PHIBN TRANSPARENT→ TPARE
⑧ 접미어(suffix)는 상징되는 한 두 자로 줄일 수 있다.
ex) ABLE, BLE→ BL ADVISABLE→ ADVBL
RECEIVABLE→ RCVBL
ANT, ENT→ NT REQUIREMENT→ REQMNT
ACKNOWLEDGEMENT→ ACKMNT ANCE→ C ACCEPTANCE→ ACPTC
ADVANCE→ ADVC
ED(과거형)→ D RECEIVED→ RCVD
ARRIVED→ ARVD
FUL→ FL USEFUL→ USFL
CAREFUL→ CRFL
ING→ G MAKING→ MKG
BUILDING→ BLDG
ER(비교형)→ R SOONER→ SNR
FASTER→ FSTR
EST(최상급)→ T, ST SOONEST→ SNT
HIGHEST→ HIST
AL, IAL→ L SERIAL→ SRL
INITIAL→ INITL
LESS→ LS PRICELESS→ PRCLS
HOPELESS→ HPLS
NESS→ NS BUSINESS→ BUSNS
FINENESS→ FNNS
IZE→ Z MAXIMIZE→ MAXMZ
LEGALIZE→ LEGLZ
TION, ION→ N ACTION→ ACTN
INFORMATION→ INFMN
IVE, TIVE→ TV, V NEGATIVE→ NEGTV
ACTIVE→ ACTV
UNDER→ UD UNDERBID→ UDBD
UNDERSTOOD→ UDSTD
LY→ Y ACCORDINGLY→ ACDGY
SLOWLY→ SLWY
TRANS→ TR TRANSSHIPMENT→ TRSHPT
TRANSFER→ TRFR
⑨ 빈도 높게 통상 사용되는 어구는 약자로 대체될 수 있다.
ex) AS SOON AS POSSIBLE→ ASAP
AS WE INFORMED YOU→ AWIY
FOR YOUR INFORMATION→ FYI
YOUR TELEX→ YTEL
UNLESS OTHERWISE SPECIFIED→ UOS
OUR TELEGRAM NUMBER→ OTNO
REFER YOUR CABLE→ RYC
SMALL PROFITS AND QUICK RETURN→ SPQR
RETURN OF POST→ ROP
RELAY TELEGRAM MESSAGE→ RTM
OWING TO→ OWG
⑩ 일반영어에서 사용하는 약어는 그대로 사용한다.
ex) SEPTEMBER→ SEPT
MONDAY→ MON
CERTIFICATE→ CERT
COMMISSION→ COMM
GOVERNMENT→ GOVT
ASSISTANT→ ASST
AVERAGE→ AV
CARBON COPY→ C.C
MAXIMUM→ MAX
TELEPHONE→ TEL
CHARGE→ CHG
OUNCE→ OZ
⑪ 두 단어를 하나로 만들어 사용한다.
ex) BILL OF LANDING→ BLADING
READY MADE→ RDYMD
SHOULD BE→ SDB
END OF OCTOBER→ ENDOCT
HAS BEEN→ HSBN
NEXT WEEK→ NXWK
WILL BE→ WLB
WE ARE→ WER
CANNOT BE→ CANTB
⑫기타의 경우
ⓐ 길게 발음되는 모음 뒤의 r은 생략해도 된다.
ex) MARK→ MK
MORNING→ MNG
ⓑ 같은 자음들에 대한 약자일지라도 발음상의 차이가 있으면 구별해야 한다.
ex) THINK→ TNK
THANKS→ TNX, TKS
RATHER→ RZR
THEY→ ZY
ⓒ 영어화된 라틴어의 첫 자만을 사용한다.
ex) THAT IS→ Id Est→ IE
FOR EXAMPLE→ Exempli Gratia→ EG
AND SO FORTH→ Et Cetera→ ECT
♧일반문, 전문 및 TELEX문의 비교♧
예문1)
(letter) The ordered goods are expected to arrive here tomorrow.
(9 words, 54 strokes)
(cable) GOODS ARRIVING TOMORROW.(3 words, 23 strokes)
(telex) GDS ARVG TMRW.(3 words, 13 strokes)
예문2)
(letter) We have shipped 1,000 doz sweaters on S.S. Sejong on April 5th.
(13 words, 63 strokes)
(cable) SHIPPED 1,000 DOZ SWEATERS APRIL FIFTH SEJONG.
(7 words, 44 strokes)
(telex) SHPD 1,000 DZ SWTRS APR 5 SEJONG.(7 words, 31 strokes)
예문3)
(letter) We shall not be able to ship your order before the expiry date of letter of credit.(17 words, 82 strokes)
(cable) YOUR ORDER UNSHIPPABLE BEFORE CREDIT EXPIRY.
(6 words, 43 strokes)
(telex) YR ODR UNSHPBL BFR LC PIRY.(6 words, 26 strokes)
예문4)
(letter) Referring to your letter of 23rd October we have extended credit No. 123 to 31st December.(16 words, 88 strokes)
(cable) YOURS TWENTYTHIRD EXTENDED CREDIT 123 THIRTYFIRST DECEMBER.(7 words, 58 strokes)
(telex) RYL 23 EXTD LC 123 ENDDEC.(6 words, 24 strokes)
예문5)
(letter) Through the courtesy of the Chamber of Commerce of your city, we acquired your name and address and we would like to introduce our company and products to your esteemed company.(31words, 177 strokes)
(cable) THROUGH YOUR CHAMBER COMMERCE ACQUIRED YOUR NAME ADDRESS WISH INTRODUCE OUR PRODUCTS.(12 words, 84 strokes)
(telex) ZRU CC YR CTY ACQD YR NM N ADD N LK INTR OW CO N PROD TO YR CO.(19 words, 62 strokes)
♧Telex문의 해독 연습♧
연습①
(telex) BCOS SR AT DYG FCT SHPMT DLYNG TO MIDOCT PLS ACP CFM.
(letter) Because of the strikes at the dyeing factory shipment is being delayed to middle of October. Please accept and confirm.
연습②
(telex) LC CVRNG YR ODR 123 HS NT RCHD US UNLS LC RCHS HR BY ENDNOV CNT SHP ODR.
(letter) Letter of credit covering your order 123 has not reached us. Unless letter of credit reaches here by the end of November we cannot ship the order.
연습③
(telex) RYC JUNE 20 TNX YR INQRY OFT ART FLWR NR 123 USD 12 NR 124 13 PR GRS CIF AQUABA AVLBL FR MIN ODR 100 GRS EA PIWC OF 10 GRS ZIS BST WEC NOW
(letter) Referring to your cable of June 20th; thanks your inquiry we offer artificial flower number 123 at US$ 12 and number 124 at US$ 13 per gross CIF Aquaba. This is available for minimum order of 100 grosses each packed in wooden cases of 10 grosses. This is the best we can do now.
연습④
(telex) RYL MAY 10 TNX GDS R OUT STK WL SND SMPL ASAP WER SURE ZY WL MT UR RQRT N HP TO RCV ODR SN.
(letter) Referring to your letter of May 10th, thanks. Goods are out of stock now but will send sample as soon as possible. We are sure they will meet your requirement and hope to receive your order soon.
연습⑤
(telex) TKS FR UR ODR BT ART 345 OUT STK N UNAVLBL RECOM BTR VR SIM QLTY ART 346 WC IN STK N EVN MR SUITL FR UR MKT.
(letter) Thanks for your order but article 345 is out of stock and unavailable. We recommend better very similar quality article 346 which we have in stock and even more suitable for your market.