Things to Consider in the Transition to ISO 14001:2015

0.1 Three Pillars of Sustainability (NEW) Sustainable Development Sustainability is a theme of the new EMS, ensuring there is balance between social, environmental and economic factors. This helps ensure that decisions made today based on a triple bottom line basis are not only beneficial for today, but for future generations. “Achieving a balance between environment, society and the economy is essential to meet the needs of the present without compromising the ability of future generations.”  0.3 Success Factors Success of Environmental Management System Depends On: o Leadership by Top Management o Commitment from all levels and functions o Integrate Environmental Management System into Organizations: o Business Practices o Strategic Direction o Decision Making o Aligning with other Business Priorities o Incorporating environmental governance into overall management system 1 Scope An environmental management systems is applicable to any organization regardless of size, type & nature. An EMS provides value for environment, organization and interested parties. Consistent with Organization’s Environmental Policy, Intended outcomes will:  Enhance Environmental Performance  Fulfillment of Compliance Obligations  Achievement of Environmental Objectives Applies to environmental aspects of activities, products or services that an organization has control or influence considering a life-cycle perspective. 3 Terms & Definitions No longer alphabetical, but instead ordered by conceptual order. Terms related to: 3.1 Organization and Leadership 3.2 Planning 3.3 Support and Operations 3.4 Performance Eval‎uation and Improvement New Terms include:  Documented Information  Environmental Condition  Environmental Performance  Indicator  Life cycle  Monitoring  Outsource  Risk  Risk & Opportunities Clause 4.1/4.2 Context, Needs & Expectation of Interested Parties Things to Consider in Planning for Transition to ISO 14001:2015 4.1 Understanding the Organization & its context: o Determine external and internal issues relevant to its purpose and that affect the achievement of intended outcomes  Affected by  Capable of affecting the organization  4.2 Understanding the needs and expectations of interested parties, identify: o Interested parties o Needs, expectations, and/or requirements Has your organization:  Identified External Issues that could be affected by products, services or activities performed by your organization?  Identified External Issues that could be capable of affecting your organization’s ability to deliver products, services or activities?  Identified Internal Issues that could be affected by products, services or activities performed by your organization?  Identified Internal Issues that could be capable of affecting your organization’s ability to deliver products, services or activities?  Identified interested parties relevant to the EMS?  Determined relevant needs & expectations of interested parties?  Provided process for input from internal & external interested parties?  4.3 Determining Scope of Environmental Management System Appendix A.4.3: “In setting the scope, the credibility of the EMS depends upon the choice of organizational boundaries. The organization must consider the extent of control or influence it can exert over activities, products, and services using a life cycle perspective. Scoping should not be used to exclude activities, products, services, or facilities that have or can have significant environmental aspects or to evade its compliance obligations. The scope is a factual and representative statement of the organizations operations included within its environmental management system boundaries that should not mislead interested parties. The organization is obligated to make the final scope statement available to interested parties.” Things to Consider in Planning for Transition to ISO 14001:2015 Did Your Organization take into consideration the following when determining its Scope?  External and internal issues referred to in 4.1 (context)?  Compliance obligations referred to in 4.2?  Needs & Expectations of Interested Parties?  Your organizational unit(s), function(s), an physical boundaries d) Its activities, products and services e) Its authority and ability to exercise control and influence  Does Scope Take Into Consideration Life-Cycle Perspective?  Did your organization exclude activities, products, services or facilities that have potential significant environmental aspects or evade compliance obligations? (if yes, this is problematic)  4.4 Environmental Management System Things to Consider in Planning for Transition to ISO 14001:2015  Has your organization established processes to achieve the desired environmental performance results?  Are your EMS requirements integrated into business processes, such as: design and development, procurement, human resources, sales and marketing?  Does your EMS incorporate issues related to context of the organization?  Does your EMS incorporates issues related to interested parties?  5.1 Leadership & Commitment Things to Consider in Planning for Transition to ISO 14001:2015  Has your organization clearly identified Top Management in your organization?  Has Top Management been briefed on changes in ISO 14001:2015?  Have the EMS specific responsibilities which Top Management should be personally involved or should direct been clearly communicated?  Does Top Management understand they may delegate responsibility others, but must retain accountability for ensuring the actions are performed.  Is Top Management committed to demonstrate leadership and support of EMS?  5.3 Leadership – Organizational Roles, Responsibilities & Authorities Things to Consider in Planning for Transition to ISO 14001:2015 Has Top Management ensured:  Responsibilities & Authorities for relevant roles are assigned? o Responsibilities & Authorities Communicated within Organization? o Assign Responsibilities ensuring EMS conforms to ISO 14001:2015? o Assigned Responsibility for Reporting on Performance of EMS to Top Management?  Is there a planned mechanism to o Report environmental performance to Top Management?  6.1.1 Planning, General, Determine Risks & Opportunities Things to Consider in Planning for Transition to ISO 14001:2015  Have you identified environmental aspects, compliance, organizational context, & interested parties?  Have you identified risks throughout lifecycle of products, activities or services?  Have you ranked risks with quantitative measures to identify significant risks associated with environmental aspects?  Identified options/alternative to prevent or reduce undesired effects?  Do you have processes in place to address risks, change & emergencies? Do you have confidence process or system will be carried out as planned?  6.1.1 Continued - As pertaining to Lifecycle Perspective: Things to Consider in Planning for Transition to ISO 14001:2015  Identified Environmental Aspects of Products, Activities, & Services that an organization controls & influences?  Identified associated environmental impacts of Products, Activities & Services?  Considered lifecycle perspective with respect to: o Environmental impacts of supply chain? o Environmental impacts associated with product use ? o Environmental impacts of end-of-life treatment or disposal? o Considered lifecycle perspective of Procured goods & services?  Maintained Documented Information regarding environmental aspects & environmental Impacts?  6.2.1 Environmental Objectives & Planning to Achieve Things to Consider in Planning for Transition to ISO 14001:2015 Has your organization established Environmental Objectives that:  Are integrated into your organization’s business process to support actions to achieve environmental objectives?  Establish relevant functions & levels and take into account significant aspects?  Reflect compliance obligations and considered risks & opportunities?  Consistent with environ. policy? Is it measurable, monitored, and communicated?  Documented? Updated as appropriate?  Have an Action Plan to Achieve Environmental Objectives that states: o What will be done & what resources are required?  o Who will be responsible? When it will be completed o How resulted will be eval‎uated?  7 Support: Resources, Competence & Awareness Things to Consider in Planning for Transition to ISO 14001:2015 Has your organization:  Determined & provided resources needed to establish, implement, maintain & ensure continual improvement for Environmental Management System?  Is there a process/system in place to ensure that person(s) doing work under organization’s control that affects it environmental performance & ability to fulfill compliance obligations are competent with respect to ISO 14001:2015?  Determined training needs associated with environmental aspects and EMS specific to ISO 14001:2015?  Established a system for documented information as evidence of competence?  Established a system to ensure persons doing work under organization’s control are aware of: o Environmental Policy; significant environmental aspects; potential environmental impacts; their contribution to EMS; implications of not conforming?  7 Support: Communication (Internal & External) Things to Consider in Planning for Transition to ISO 14001:2015 Does your organization have:  A process for internal and external communication?  Does the communication process cover What, When, With Whom and How information will be communicated?  Communication protocol consider compliance obligations?  Does the system ensure Environmental Information Communicated is consistent with information generated with EMS and is reliable?  Retention procedure for communication?  Is EMS information communicated among various levels and functions?  Is there a communication process to enable persons doing work under organizations control to contribute to continual improvement?  7 Support: Documented Information Things to Consider in Planning for Transition to ISO 14001:2015 Does your organization have:  System in place for consistently creating & updating documented information consistent with ISO 14001:2015?  Documented info that is available and suitable for use, where & when it is needed?  A system to ensure documented information is adequately protected (confidentiality, improper use, integrity)?  A system for distribution, access, retrieval‎, use, storage, preservation, version control, retention & disposition of documented information?  8 Operation; Planning and Control Things to Consider in Planning for Transition to ISO 14001:2015 Does your organization have:  Operation criteria & control of processes, and a process to manage & control planned changes?  Does process incorporate review of consequence from intended changes, taking action to mitigate any adverse environmental effect?  A system to ensure outsourced processes are controlled or influenced & defined within the environmental management system?  System to review operational plans and changes from a Lifecycle Perspective? o How does your organization ensure environmental requirements are addressed in the design and development process for product or service for each life cycle stage? o How does your organization determine and document environmental requirements for procurement of products & services? o How does your organization communicate environmental requirements to external providers and contractors? o Provide information about potential significant environmental impacts associated with the transportation, delivery, use, end-of-life treatment and final disposal of products and services?  8.2 Operation; Emergency Preparedness & Response Things to Consider in Planning for Transition to ISO 14001:2015 Does your organization have:  Processes established, implemented, controlled & maintained to prepare for and respond to potential emergency situations?  Prepared plans to prevent or mitigate adverse environmental impacts from emergency situations?  Implement preventative or mitigation actions to avoid or minimize environmental consequences of emergency situations?  Periodical emergency tests for planned response actions? Periodically review and revise the emergency processes?  Provide relevant information/training related to emergency preparedness and response to relevant interested parties?  9.1 Performance Eval‎uation; Monitoring, Measurement, Analysis & Eval‎uation Things to Consider in Planning for Transition to ISO 14001:2015 Does your organization have documented information to demonstrate your organization:  Monitors, measures and eval‎uates its environmental performance?  Identifies what needs to be monitored & measured?  Established methods for monitoring, measuring, analyzing and eval‎uation to ensure valid results?  Established criteria against which organization will eval‎uate environmental performance & appropriate indicators?  Stated when monitoring & measuring will occur?  Identify when results will be analyzed and eval‎uated?  Calibrate and maintain equipment? Is there documented information?  Eval‎uate its environmental performance?  Eval‎uate the effectiveness of management system?  Communicate environmental performance to internal & external parties?  Retain documented information as evidence of monitoring, measuring, analysis and eval‎uation results?  9.1.2 Eval‎uation of Compliance Things to Consider in Planning for Transition to ISO 14001:2015 Does your organization:  Have a process to eval‎uate fulfillment of compliance obligations?  Have a pre-determined frequency that compliance will be eval‎uated?  Have a method to eval‎uate compliance and take action if needed?  Have a system or process to maintain knowledge & understanding of its compliance status?  Retain documents as evidence of compliance eval‎uation results?  9.2 Performance Eval‎uation: Internal Audit Things to Consider in Planning for Transition to ISO 14001:2015 Does your organization have:  Established an internal audit program for ISO 14001:2015?  Identified Frequency, method, responsibilities, planning requirements and reporting?  Defined audit criteria & scope for each audit?  Auditors & conduct audits to ensure objectivity & impartiality of audit process?  Internal Auditors trained in ISO 14001:2015?  Report internal audit results to management?  Documented information as evidence of audit system?  Top Management review for environmental management system at planned intervals? Does Top Management review include:  Status of actions from previous management review?  Changes & Adequacy of Resources?  Report on environmental objectives achievement?  Organization’s Environmental Performance?  Communications from interested parties?  Opportunities for Improvement?