Minutes of the 1st officer meeting

[Jacky Lee]

1. Overview

   - Date : 17 Jan. 2009 (Sat.) 10:00 ~ 13:00

   - Place : the Café <Beans Bench>  in Mappo

   - Attendees : President   Jacky Lee

                        VP Education   Dwayne Stores

                        VP PR.     Irving Gusso

                        Secretary     Jaeho Lee

                        Sergeant at Arms    Dongkyu Han

                        Webmaster    Kyusun Choi

   - Title : " 2009 Seoul Toastmasters club goal setting "

2. Agenda

   1) Goal of each officers in 2009 shared and confirmed   

       : We can find them in each categori of "Executive Membership" on the web.

   2) Constructive ideas shared and confirmed

      * President

         - Deputy officers : All officers are asked to nominate candidates for deputy officers

                                      except for VP Education and PR. 

         - Regular officer meeting : will be held on the 1st Sat. of each month.(10:00 ~12:00)

                                                   The place is changable(the 2nd meeting on Feb. will be held in KPC room1001)  

         - Time keeping :  the table topic session should be made tight.

      * VP Education

         - Monthly prepared speech schedule

            : All the prepared speech schedule of a month should be reserved in the previous month.

              we can check it on the web.

              If some want to delay the speech, they should exchange with other speakers by themselves.

         - All officers should prepare for the educational speech which contains the commitment of each officer.

            It will be the backup speech for the vacancy.

         - "Club monthly event" will start from Feb.

      * VP Membership

         - The processure of being members

                attend the meeting 3 times as guests 

            -> take minor role over one time(ah-counter, timer, gramarian, jokemaster, reviewer)

            -> vote in monthly officer meeting

            -> vote in the regular meeting 

            -> fill in the application

            -> pay membership fee  

            -> induction ceremony / sit in the members seat with the name plate

         - All members contact informations including cell phone No. are asked for clear identification. 

      * VP PR

         - Active relations with other clubs

      * Secretary

         - The minutes of the meeting : will be shorter than now and more focus on club good new 

                                                         and the club announcement.   

      * Treasurer

         - Exchange rate : Fixed exchange rate of 1,500 won/dollar will be applied to club budget till Jun. 2009  

         - Club budget : will be used for snack, tea and coffee for 10 minutes break. 

                                  will be used for purchasing educational materials from Toastmasters International.

                                  will be used for club activity including monthly club event if all officers agree.

      * Sergeant at Arms

         - 10 minutes break in the meeting : will start from 22 Jan. after table topic session.

         - The snack, tea and coffee etc. will be prepared by all officers before the meeting.

      * Webmaster

         - Motion pictures for prepared speakers

            : will be taken and uploaded on the web. for several months unless they disagree.                

         - All members are asked to use the same name both at off-line meeting and on web. 

  - the end -

[KYUSUN CHOI]

Good job. I will post my plan in 2009 as a web guy. ..~~~Web guy..web web guy...~

[Miog Paek]

Good job, guys.. now I could see a big picture on what is going to happen.