[구인] SK Enmove Americas Inc. Administrative Assistant (Houston, TX)

[SK HR 2024]

Job Title: Administrative Assistant

Position: Full Time

Location: Houston, TX

*Sponsorship not available*

Job Summary:

This position will be responsible for all on-site advanced administrative support duties to include but not limited to, data gathering, special projects, and general office duties as assigned

Description of duties and responsibilities:

·         Methodically record approved invoice details in an Excel file to maintain meticulous payment records.

·         Generate vouchers for approved invoices, ensuring accuracy and completeness

·         Oversee payment processing for esteemed vendors

·         Dispatch invoices promptly to facilitate transparent communication and financial transactions

·         Ensure timely submission of payments for created vouchers, adhering to due dates

·         Disseminate professionally crafted remittance letters to vendors, maintaining clear communication channels

·         Diligently handle the deposit of checks received from vendors and promptly reconcile as required

·         Ensure accurate and timely clearing of payments, maintaining a meticulous record of financial transactions

·         Collaborate with external auditors by efficiently gathering and providing requested information

·         Post financial transactions and adjustments accurately, adhering to accounting standards

·         Categorize records with precision, ensuring alignment with the appropriate General Ledger (GL) accounts

·         Maintain effective communication with the ERP team to address any issues arising in SAP

·         Proactively identify and resolve challenges to ensure the seamless functioning of accounting systems

·         Facilitate the monthly closure process by issuing timely reminders to all personnel regarding corporate card details

·         Ensure adherence to procedural timelines, prompting timely submission of expense reports

·         Collaborate with employees to promptly address and rectify any potential fraudulent activities, upholding financial security

·         Provide comprehensive training and guidance to new hires on the submission of general and trip expense reports

·         Create and validate employees business travel expense reports, ensuring the inclusion of valid transactions, receipts, trip approval emails, and supporting documents

·         Uphold audit readiness by maintaining a thorough and organized documentation trail

·         Initiate the submission of payment requests for employee reimbursements in a timely manner

·         Ensure accurate and prompt processing to uphold financial transparency and employee satisfaction

·         Proactively communicate with employees to secure timely submission of expenses, contributing to a streamlined year-end financial process

·         Gather all requisite documents for the registration of new vendors and customers on the Master Data Management (MDM) platform

·         Uphold stringent documentation standards to ensure compliance with regulatory requirements

·         Conduct direct communication with vendors, employing a rigorous process to confirm‎‎ bank details for bank set-up or update requests

·         Validate bank account numbers, routing numbers, bank names, and addresses to verify the legitimacy of bank update requests

·         Create and revise ship-to codes for new customers

·         Ensure accuracy and completeness in the setup process to facilitate smooth order processing

·         Coordinate the annual normal credit renewal process for both the base oil and FL business divisions

·         Facilitate the submission of credit rating report requests.

·         Initiate short-term credit applications on comprehensive credit assessment.

·         Systematically gather credit information for the purpose of the annual credit renewal

·         Prepare and submit detailed credit reports to support informed decision-making in the credit management process

·         Manage office supplies

·         Coordinate company activities

·         Distribute mails and bank run for deposit

 Knowledge, Skills, and Other Abilities:

·         Proficiency with Microsoft Office suite

·         Strong initiative, organization and communication skills

·         Strong attention to detail

·         Capability of handling multiple assignments, establishing priorities and adapting to frequent changes

·         Ability to handle diverse workload; professional demeanor; flexibility; self-starter

·         Ability to prioritize and to manage multiple, simultaneous and at times, competing deliverables

·         Ability to work in a fast-paced environment with tight deadlines

·         Ability to work both independently and collaboratively

·         Flexibility and ability to adapt quickly to change

·         Ability to influence and gain commitment and trust from senior level executives

·         Ability to comprehend and assimilate complex business processes

·         Strong critical thinking, problem solving and innovation skills

·         Excellent oral, written, and interpersonal communications skills as well as skills in facilitation, including senior leader audiences

Qualifications:

·         High school diploma or equivalent (bachelor’s degree preferred)

·         2+ years’ experience in an administrative support role

·         Bilingual - Korean/English is strongly preferred 

Please send your resume to genhig@sk.com with Subject Line  (SKENA) Administrative Assistant – Name

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