Job description |
1. Assistant to president 1) Organizing and planning meetings relative to president 2) Preparing invoices, reports, memos, letters, finance statement and other documents for president 3) Managing and maintaining president's schedule 5) Making travel arrangements for president
2. Meeting material planning and editing for president 1) Planning and editing meeting materials relative to president 2) Attends, compiles, transcribes and distributes meeting minutes of management team and president
3. Performing administrative activities 1) Performing day-to-day administrative tasks regarding general HR activities 2) Making travel arrangements for employees 3) Providing employees just in time with various consumables 4) Greeting visitors and determine whether they should be given access to specifics individuals 5) Filing and retrieving corporate documents, records and reports for personnel affairs
4. Purchasing consumables 1) Determining if inventory quantities are sufficient for needs, ordering more materials when necessary 2) Preparing purchase orders and purchases the consumables 3) Responding to employee and supplier inquiries about order status, changes, or cancellations 4) Contacting suppliers in order to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems. 5) Tracking the status of requisitions, contracts, and orders. 6) Calculating costs of orders, and charge or forwarding invoices to appropriate accounts. |